Route incoming chat requests via Salesforce Skills-based routing
As mentioned in our previous article, it is now possible to route incoming chat requests via Salesforce Skills-based routing. Skills-based routing ensures that, out of the available agents, the best one gets selected to answer the incoming question. These questions may be sent via e-mail, web form or, now also via chat.
E-mail and Web requests
We don't go in detail about configuring email-to-case or web-to-case in this article. Setting up and configuring these long-existing functionalities does't change when you start using skills-based routing.
However, in this article we focus on the activation of skills-based routing and how adding chat into the support mix.
Implementing Salesforce Skills-based routing
Before activating routing via incoming chat requests, some initial setup tasks have to be done. These basic steps are described in this article, and these basically require the following:
- Enable Omni-channel
- Enable Skills-based routing
- Create Skills
- Create Service Resources for Agents
- Assign Skills to Service Resources
Once these basic steps have been setup, the routing logic may get built. As described in the documents referenced below, Salesforce suggests to use
- a Process Builder to trigger skills-based routing
- an Apex Action Class for the actual skills-based Workflow
What is described in these pages is a basic configuration. You might want to enhance this code to make your skills-based routing more intelligent and/or flexible.
Add chat to the mix
As mentioned earlier, skills-based routing for incoming chat requests has become available in Salesforce (in beta at the time of writing). Clearly, this enhances the possibilities to include Salesforce Live Agent in your support mix. And, compared with other routing solutions that integrate with Salesforce, this creates a clear differentiator.
So, how do you get Live Agent integrated in your omnichannel support setup:
- If you didn't activate Live Agent yet, the first setup Live Agent as described in these pages
- On its own, Live Agent is powered by Live Agent Configurations. Similarly, Omni-Channel uses Presence Configurations to control the behaviors and settings for Omni-Channel users. With activating and linking Live Agent and Omni-Channel, Salesforce automatically makes some necessary updates, ensuring that available Live Agent Configurations are matched with Omni-Channel Presence Configurations
- Ensure that the Omni-Channel utility and Live Chat Transcripts have been added to your Lightning Console App
All the above is pretty straight-forward. The more tricky part is in setting up
- Routing Type
- Routing Configuration
- Skills in your Chat Button & Invitations
By activating Omni-Channel and Skills-based Routing, you now have some extra Routing Types available. Activating Omni-Channel enables the default 'Omni-Channel Queues' option. By selecting Skills-based routing, also 'Omni-Channel Skills' became available.
As we want to use Skills-based routing, we chose the last option in this picklist.
When doing so, there is one more importing item that should be taken into account. The Skills that you define in the Routing Type, define what Skills a Service Resource - a Customer Support Agent - must have to be seen as a viable agent to route an incoming question to. Let's look at some examples:
In scenario A, we define one Skill. When Salesforce calculates the routing possibilities, EVERY Service Resource that has Skill A assigned, will be eligible for routing.
In scenario B, we define three Skills. When Salesforce calculates the routing possibilities, only Service Resources that have ALL Selected Skills will be eligible for routing.
For instance, in scenario B, we have Service Resources that have Skills A and English, but nobody has Skill B defined, then no agent will be available for this incoming request. To be eligible for answering incoming request, Service Resource need ALL Skills that get selected in the Routing Type.
Setting up Email-to-Case and Web-to-Case don't change as such. But when you want to route these type of Cases via Omni-Channel Skills-Based Routing, then you will want to add Skills for these channels in the Routing Types. This allows you to differentiate Skills for agents at that level as well.
All in all, setting up Skills-Based Routing is not very complex. However, you should take into account some specifics, as mentioned here above. And obviously, what is described in this article, is a basic configuration. An actual implementation may become more complex, depending on the teams, processes, products, etc that are used in your organisation.
Would you like to start with Omni-Channel Skills-based routing? But you need some support? Then let's discuss on how implementing this in your company.